generate gst eway bills

The ewaybill (EWB) portal provides a seamless gateway to generate eWay bills (single and consolidated options), change vehicle number on the already generated EWB , cancel generated EWBs and many more… 

Eway bills in EWB-01 can be generated by either of two methods-

1. On the Web
2. Via SMS
3. Through e-Invoicing

This article focuses on the step-by-step process of generating the eway bills on the e way bill portal (web-based).

Prerequisites for e-Way Bill Generation

There are some prerequisites for generating an eway bill (for any method of generation):

1. Registration on the EWB portal
2. The Invoice/ Bill/ Challan related to the consignment of goods must be in hand.
3. If transport is by road – Transporter ID or the Vehicle number.
4. If transport is by rail, air, or ship – Transporter ID, Transport document number, and date on the document.

Steps to generate e-Way Bill on the e-Way Bill portal

Here is a step by step Guide to Generate EWay Bill (EWB-01) online:

Step 1: Login to the eway bill system.

Enter the Username, password and Captcha code, Click on ‘Login’.

SStep 2: Click on ‘Generate new’ under ‘E-waybill’ option appearing on the left-hand side of the dashboard.

Step 3: Enter the following fields on the screen that appears:

1. Transaction Type: Select ‘Outward’ if you are a supplier of consignment Select ‘Inward’ if you are a recipient of consignment.
2. Sub-type: Select the relevant sub-type applicable to you: If transaction type selected is Outward, following subtypes appear:

If transaction type selected is Inward, following subtypes appear:Note: SKD/CKD- Semi knocked down condition/ Complete knocked down condition 

3. Document type: Select either of Invoice / Bill/ challan/ credit note/ Bill of entry or  others if not Listed

4. Document No. : Enter the document/invoice number

5. Document Date: Select the date of Invoice or challan or Document.

Note: The system will not allow the user to enter the future date.

6. From/ To: Depending on whether you are a supplier or a recipient, enter the To / From section details.

Note: If the supplier/client is unregistered, then mention ‘URP’ in the field GSTIN, indicating that the supplier/client is an ‘Unregistered Person’.

7. Item Details: Add the details of the consignment (HSN code-wise) in this section:

1. Product name
2. Description
3. HSN Code
4. Quantity,
5. Unit,
6. Value/Taxable value
7. Tax rates of CGST and SGST or IGST (in %)
8. Tax rate of Cess, if any charged (in %)

Note: On the implementation of Eway bills, Based on the details entered here, corresponding entries can also be auto-populated in the respective GST Return while filing on the GST portal. 

8. Transporter details: The mode of transport(Road/rail/ship/air) and the approximate distance covered (in KM) needs to be compulsorily mentioned in this part. Apart from above, either of the details can be mentioned:

1. Transporter name, transporter ID, transporter Doc. No. & Date; or
2. Vehicle number in which consignment is being transported

Format: AB12AB1234 or AB12A1234 or AB121234 or ABC1234.

Step 4: Click on ‘Submit’. The system validates data entered and throws up an error if any.

Otherwise, your request is processed and the eway bill in Form EWB-01 form with a unique 12 digit number is generated.

The eway bill generated looks like this:

Print and carry the eway bill for transporting the goods in the selected mode of transport and the selected conveyance.

You can print the eway bill anytime as follows:

Step-1: Click on ‘Print EWB’ sub-option under ‘e-Waybill’ option

Step-2: Enter the relevant eway bill number -12 digit number and click on ‘Go’

Step-3: Click on ‘Print’ or ‘detailed print’ button on the EWB that appears:

ClearTax offers a wide range of services in GST compliances such as Invoicing, Preparation and filing of returns and the latest addition to this list is preparing and generating ‘E-Way Bill’. ClearTax EWayBill helps you:

• Avoid multiple login for separate States & Branch level Access control by providing users with a centralised login for EWB generation
• Accurately estimate distance for e-way bill validity via inbuilt distance calculator with an option to edit also
• Bulk update Transporter details for the documents issued without punching data again
• Avoid errors through in-built validations, improved User experience and Intelligent Reports

For Further Reading and Understanding on E-Way Bill:

1. How to Generate, Modify or Delete E-Way Bill using SMS?
2. What are Consolidated eway bills and how to generate the same?